Nancy Johnson Administrative Assistant 108A Althouse Laboratory Phone:  (814) 863-1851 Fax:  (814) 863-7024 E-mail:  nxj1@psu.edu

Current Position:

Administrative Assistant to the Department Head. Responsible for the general management of department office and personnel coordinator for the department.

Major responsibilities include:

• Serve as the Department’s human resource representative.  Implement, disseminate and train employees on policies and procedures.

• Administer all aspects of personnel administration as well as management of all office activities.  Interview, hire, and evaluate assigned staff.  Participate in staff position reviews; act as liaison to resolve employee relations issues.

• Prepare, process and approve personnel actions.  Ensure compliance, maintain documentation, and submit annual reports.

• Oversee all human resources functions.  Administer faculty affairs documents (promotion and tenure/post-tenure reviews/sabbatical leave requests/faculty activity reports).  Maintain knowledge of University Affirmative Action policies, procedures and reporting requirements.

• Coordinate and Oversee the preparation, processing and approval of visa documents.  Ensure compliance; maintain documentation.

• Oversee the maintenance of budgets.  Approve financial transactions. Resolve problems.

• Provide input and advice to the department head and key members of his/her staff on the development and implementation of strategic initiatives for the total organization.  Represent the department in various meetings and/or committees involving other administrative/academic units.

• Compile and analyze data for incorporation into a variety of reports or correspondence for internal/external distribution.  Monitor production of same.

• Draft correspondence for department head and faculty.  Edit drafts of correspondence requiring the department head’s signature.  Contact and maintain liaison with various outside departments and/or businesses.

• Manage assigned projects.  Develop plans of work; oversee project phases to ensure effective and efficient workflow.

• Determine office equipment and space needs.  Develop and maintain office management procedures.  Interface with University information systems personnel.

• Meet with sales representatives.  Purchase and/or recommend equipment purchases.